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Effective January 2025, there will be important changes to the Visiting Researcher/Scholar and Remote Research Affiliate processes. Below is a summary of these updates.

Key Changes

1. Terminology Update

 

    • Remote Research Affiliates will now be referred to as Remote Visiting Researchers/Scholars (Remote VRS).

    • Information for both VRS and Remote VRS will be consolidated on the VRS webpage to provide clear and comprehensive details in one place.

 

2. Unified Registration Form

 

    • Registration requests for both VRS and Remote VRS will be submitted via a single request form on UGA’s InfoReady Portal.

        • Requesters will specify whether the request is for a VRS or a Remote VRS.

        • Faculty Sponsor “Action Required” email approvals of request submissions will no longer be required.

        • InfoReady features include:

            • Ability to save draft applications and return later to complete them.

            • Capability to initiate multiple requests.

            • Status tracking of submissions under the requesters “Applications” tab when logged in to InfoReady.

    • Extension requests for both VRS and Remote VRS will also use a single form on InfoReady.

    • The request forms for new registrations and extensions will be accessible via the links on the website once posted.

 

3. Updated Agreements

 

    • New Agreements for VRS and Remote VRS:

        • The existing VRS Agreements have been updated for electronic signing capability and will now require the signature of the UGA Faculty Sponsor on page 2.

        • The existing Remote Research Affiliate Agreements will be renamed to Remote Visiting Researcher/Scholar Agreement, will have electronic signature capability and also require the UGA Faculty Sponsor to sign on page 2.

        • There is a grace period through January 20, 2025, for new VRS requests in which Faculty Sponsors have already initiated the signing process with his/her VRS using the previous version of the VRS Agreement that did not require the UGA Faculty Sponsor signature.

    • Given that updates to VRS/Remote VRS Agreements may occur, please return to the website to download the appropriate document each time you need an agreement.

 

4. VRS Webpages

 

    • The VRS and Remote VRS information will be consolidated on the existing VRS webpages for ease of access.

    • While these updates have not yet been implemented on the website, they will be available soon. Please visit the website for:

        • Definitions of VRS and Remote VRS statuses.

        • Information on time limits, registration procedures, and extension request requirements.

 

5. New Operations Associate

 

    • Starting January 2025, Nathan White will join the Office of Research’s IGARP division as the Operations Associate responsible for VRS and Remote VRS registration procedures.

    • We extend our gratitude to Moriah for her contributions over the past two years and welcome Nathan to the team.

 

We appreciate your patience as we transition to these new processes and bring new staff on board. For questions or additional information, please email vrs@uga.edu.