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The Office of the Vice President for Research recently implemented a new hosting procedure for visiting researchers and scholars. Refined guidelines, procedures and questionnaire are now posted on the OVPR website to make the hosting and onboarding process easier for the visitor, Faculty Sponsor, the hosting unit and OVPR.

Changes include:

  • A more refined definition of the Visiting Researcher/Scholar status so a Faculty Sponsor and unit can more easily determine which visitors should go through the hosting process.
  • A revised VRS questionnaire that will aid in a quicker review.
  • A revised and streamlined hosting procedure initiated by the Faculty Sponsor.

Please always check the VRS webpage for the most up-to-date information.

 

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Announcements

UGA welcomes the opportunity to host Visiting Researchers and Scholars (VRS), at all levels from undergraduate to faculty/professional, and works to assure that they have a productive visit.

In the interest of providing access to resources for the VRS, while also protecting the VRS and UGA, the Office of the Vice President for Research and the Office of International Education will implement new VRS hosting procedures effective May 1, 2014.  The new procedures will start with the faculty sponsor and/or sponsoring unit completing a VRS questionnaire and will include obtaining a Visitor Agreement signed by the VRS as well as an onboarding process.  The full procedure can be found on the OVPR VRS webpage: https://ovpr.uga.edu/visiting/.

Questions about hosting a VRS can be directed to  vrs@uga.edu.

 

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In order to access appropriate facilities and services, a Visiting Researcher / Scholar must be authenticated with a UGAID.   In March this year, the Office of the Vice President for Research and the Office of International Education, together with EITS, implemented a process for obtaining a UGAID for visiting researchers and scholars.   This process required each unit’s HR representative to apply for access to the Visiting Scholar IDM system and then to apply for a UGAID for each visiting researcher through this system.

To minimize the number of people having to access the Visiting Scholar IDM system, OVPR has streamlined this process by centralizing the ID request portion of the Visiting Researcher workflow.  This change is effective immediately.

Individual unit HR representatives will now provide information about the visitor to the OVPR Coordinator, who will obtain and return the UGAID. The instructions to request a UGAID for a visiting researcher/scholar have been updated and can be found on the OVPR website: https://ovpr.uga.edu/visiting/ (select the “Planning: UGA IDS, MyIDs and Personal Services Support tab).

Questions regarding a UGAID request can be directed to the OVPR Coordinator, Jessica Hawks (jhawks@uga.edu).

Categories
Announcements

OVPR and Office of International Education have partnered with EITS to create procedures that help assure these mid- to long-term visitors have access to services and facilities, from libraries to research services, transportation and housing.  Key to accessing services is an UGA ID.  A new OVPR web page provides a step-by-step guide to assuring visiting researchers are provided with a UGA ID, from before 3 months before arrival, to on and just after arrival, with clear assignment of roles for the sponsoring department, the visitor, and the unit HR representative.

Resources – from airport information to transportation information to housing and child care – also are available to help assure productive visits to UGA.