University Research Animal Resources

Per diem is the charge for daily care for the life of the animal and any off-spring. The per diem account can be changed at any time by an account transfer.

The procurement account is the account on which the one-time purchase of the animal is charged

Care days on your bill are calculated by taking the number of cages/animals per day and multiplying that number by each day the cages/animals were cared for in the facility. Mice are charged by cage and all other species are charged by animal. Per diems begin on the date received or the date weaned.

1. Click the blue link when you receive the email notification of a new order awaiting your approval. If already logged in, go to my to do list, choose the order that states awaiting fiscal approval.
2. Review the order, if you need to make updates, select the View order button on the left and walk through the steps for the order/import.
3. When you are ready to approve, choose issue fiscal approval on the far left of the screen.
4. Review information, then select OK to approve. Your order/import has now been routed to Vivarium Review to ensure the facility has space for you import/order.

1. Please click IACUC in the upper left hand corner of the screen.
2. Next choose an AUP Protocol that you wish to transfer animals from.
3. Choose create transfer on the left hand side.
4. Choose the first option on the left hand side. This should say Change Account.
5. Click the add button to the right of the box.
6. Select cage cards to change.
7. Choose account number you would like the selected cage cards to be changed to.
8. Choose requested effective date. You can only update accounts to the first day of the current month
9. Choose fiscal approver.
10. Click Continue to save draft.
11. Be sure to click Submit Request to submit your request, this is the second option on the far left.

1. Please click IACUC in the upper left hand corner of the screen.
2. Next choose the AUP Protocol that you wish to import animals.
3. Choose the second option on the left hand side. This should say Create Order/Import.
4. Click the bubble for Import Animals and list Animal Users that need to be added (use their MyID to search and add them). Click Continue.
5. Choose how you wish to pay for your order. If you need to choose anything other than UGA account, please call the Business Office first at (706) 542-4173.
6. Choose the fiscal approver for your account number.
7. Select the UGA account number you wish to charge the animal order.
8. Add the Vet Med project number for the procurement of the animal, if Vet Med.
9. Choose the UGA account number that you wish the daily per diem charges to be billed.
10. Add the Vet Med project number for the per diem charges, if Vet Med.
11. Click Continue when done.
12. Click the add button beside #2.
13. Choose which animals you wish to order according to your AUP protocol and add all the important animal ordering information.
14. Select OK when complete. Click continue.
15. Next input the vendor information including the exporting PI. Select Continue.
16. Select your requested delivery date. Health records must be obtained by my office and reviewed by a Vet, before shipping is coordinated with the vendor by my office. Please keep in mind, your order must be all the way through the approval process and awaiting submission to vendor before any of the above occurs.
17. Add any comments you need to let us know about the order then click save draft.
18. Be sure to click Submit Request to submit your order, this is the second option on the far left.
19. Add any additional comments you might have. This is the perfect time to be sure you have the correct Business Manager listed on your order. Scroll to the bottom and click OK to submit your order. You have now submitted your order to your business manager or other individual that has fiscal approval for your account.

1. Please click IACUC in the upper left hand corner of the screen.
2. Next choose an AUP Protocol that you wish to transfer animals from.
3. Choose create transfer on the left hand side.
4. Choose the second option on the left hand side. This should say Change IACUC Protocol. Click Continue.
5. Click the add button to the right of the box.
6. Select cage cards to change. You may group cage cards for animals that were here by the beginning of the month together. Any cage cards that were created after your requested date of change, will need to be done separately. You will need to complete a transfer for each on census date. The on census date is the last date the card was updated for order received date, AUP change, Account change, or change in per diem type.
7. Please indicate if these animals have undergone any test or procedures.
8. Choose requested effective date. You can only choose future dates. Click Continue.
9. Explain tests and procedures performed on the animals and add supporting documents if needed.
10. Click Continue.
11. Select Destination PI, Click Continue
12. Review transfer information
13. Click Finish to save draft
14. Be sure to click Submit Request to submit your request, this is the second option on the far left.
15. Add any comments needed and click OK to submit your request.

1. Please find My Inbox in the upper right hand corner of the screen.
2. Click the AOT that is awaiting your approval.
3. Review information.
4. Choose the second option on the left hand side. This should say Approve Transfer.
5. Click Select box to the right of the New Protocol box.
6. Select New Account for per diems.
7. Choose your preferred Destination Suite (Facility).
8. Choose requested effective date. You can only choose future dates.
9. Choose Business Manager, which has fiscal approval for the account chosen in step 8.
10. Click OK.

1. Please click IACUC in the upper left hand corner of the screen.
2. Next choose the AUP Protocol that you wish to order animals.
3. Choose the second option on the left hand side. This should say Create Order/Import
4. Click the bubble for Animal Order and list Animal Users that need to be added (use their MyID to search and add them). Click Continue.
5. Choose how you wish to pay for your order. If you need to choose anything other than UGA account, please call the Business Office first at (706) 542-4173.
6. Choose the fiscal approver for your account number.
7. Select the UGA account number you wish to charge the animal order.
8. Add the Vet Med project number for the procurement of the animal, if Vet Med.
9. Choose the UGA account number that you wish the daily per diem charges to be billed.
10. Add the Vet Med project number for the per diem charges, if Vet Med.
11. Click Continue when done.
12. Click the add button beside #2.
13. Choose which animals you wish to order according to your AUP protocol and add all the important animal ordering information.
14. Select OK when complete. Click Continue.
15. Next choose your vendor from the list provided. Select Continue.
16. Select your requested delivery date. The availability is based on the vendors weekly cut off. Please keep in mind, your order must be all the way through the approval process and awaiting submission to vendor before this cut off date so that my office can place your order by the vendor’s cut off date.
17. Add any comments you need to let us know about the order then click save draft.
18. Be sure to click Submit Request to submit your order, this is the second option on the far left.
19. Add any additional comments you might have. This is the perfect time to be sure you have the correct Business Manager listed on your order. Scroll to the bottom and click OK to submit your order. You have now submitted your order to your business manager or other individual that has fiscal approval for your account.