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Classes on Contract and Grants Administration Offered Through Training & Development
A series of classes for employees with contract and grants administrations duties will be offered July – December through Training & Development (T&D).
A series of classes for employees with contract and grants administrations duties will be offered July – December through Training & Development (T&D).
The General Resources for the Administration of Sponsored Projects (GRASP) program is a series of classes designed to provide participants with resources for the administration of sponsored projects at UGA. Offered jointly by The Office for Sponsored Programs (OSP) and Contracts & Grants (C&G), these classes provide an overview of campus offices, processes, and systems, as well as reference materials, helpful web sites, and case studies.
The program’s goals are to improve knowledge of regulations, policies, and procedures; to strengthen internal controls; and to provide staff members with access to key resources and contacts when they need help. The program is designed for employees with duties and responsibilities related to contract and grant administration. The classes should be completed in the order listed below, as each class builds on the information presented in previous classes.
The T&D 2015 course listing covering classes July – September will be available July 2 at https://www.hr.uga.edu/training. The classes are listed as GRASP: (name of class) in the course schedule. Classes will be offered on two dates. Dates are subject to change. Please refer to the T&D course listing for final dates/times.
If you have questions about GRASP, please contact Melissa Mottley at mottley@uga.edu or 706-542-5967.
GRASP Class Schedule
Overview & Structure of Offices and Definitions – Discuss the key offices involved in preparing proposals and managing sponsored activities. Summarize project classification and prerequisites for assurances. Define basic terms associated with the project lifecycle of proposal development, award management, and closeout.
July 14 OR 28, 2015, 9:00 a.m. – 12:00 noon
Proposal Process & Budget Development (2 parts) – Provide an overview of the roles and responsibilities of the key stakeholders involved in the proposal development and submission process. Discuss the compliance requirements for developing budgets and budget justifications, as well as examples of common issues associated with budget development.
Part 1: August 6 OR 27, 2015, 9:00 a.m. – 12:00 noon Part 2: September 8 OR 22, 2015, 9:00 a.m. – 12:00 noon
Negotiation, Acceptance, and Award Management–Examine the agreement review process and challenges commonly involved in negotiating and accepting awards. Present an overview of the account number set-up and access in IMS. Discuss the fiscal compliance requirements involved in managing externally funded projects; differentiate between allowable and unallowable costs. Provide an overview of the invoicing and payments processes, financial reporting, and subrecipient requirements.
October 20 OR 27, 2015, 9:00 a.m. – 12:00
Prior Approval, Audits, & Reporting – Examine the actions that require prior approval of the sponsor, types of audits that can be conducted, and types of reports that are often required for sponsored projects.
November 3 OR 17, 2015, 9:00 a.m. – 12:00
Special Topics – This session will focus on more in-depth coverage of key issues related to sponsored projects that were briefly discussed in other sessions. These topics include F&A return, carry-over, salary cap, and uncollectible accounts, plus many more.
December 1 OR 15, 2015, 9:00 a.m. – 12:00