Research Affiliates

If you are a remote research collaborator we may be able to assign you a UGA identity as a Research Affiliate after reviewing your request and receiving the applicable UGA faculty sponsor and sponsoring unit approvals.  This status is for those that are not physically coming to any UGA campus and the purpose is a research collaboration with a UGA faculty member.

Alternatively, if you will physically come to any UGA campus to collaborate or participate in research with a faculty member (and it is not part of an official UGA program), then you will need to request that your UGA faculty contact process your visit via the Visiting Researcher/Scholar procedure. Please email vrs@uga.edu with questions about this process.

If you are physically coming to any UGA campus to participate in research and it is part of an official UGA program, then your situation describes a “Program Participant” and your program director should contact the UGA Card Office to process your visit.

Request Form: Research Affiliate status may be requested via the Research Affiliate Request Form and can be completed by the person requesting this status.

Important Note: Please note that a Research Affiliate must have a UGA Faculty Sponsor, which is a UGA faculty member.  Staff members are not allowed to be listed in the request as the sponsor.

Timeframe Guidelines for RA Questionnaire Submission:

1. 1. Recommended timeframe to submit RA Questionnaire: One month in advance of the affiliation start date to ensure timely processing.
   2. Maximum timeframe to submit RA Questionnaire: Three months in advance.  RA questionnaires submitted more than three months in advance will be asked to resubmit within this maximum time frame from the affiliation start date.

INSTRUCTIONS FOR EXTENSION OF AFFILIATION FOR AN EXISTING RA

If a Faculty Sponsor has an existing RA and wishes to extend the affiliation past the original affiliation end date or past the maximum affiliation duration, please send a request for extension with explanation/justification of the situation to research-personnel@uga.edu.  The justification must include:

1. Time-frame of extension
2. List the UGA systems that the affiliate will need to access (please be specific).
3. The activities of the research affiliate during the extension period.
4. Provide a brief statement of justification describing the value of the affiliation for both the host and visitor.

Should the extension be approved, Office of Research will request the affiliate’s UGAID be reactivated/extended. Extensions are for a maximum of 12 months at a time.

PLEASE NOTE: Concerning requesting RA status for a departing VRS – The VRS Program is not for remote collaborations, but access extensions for existing VRSs once they leave campus may be granted through this program for a limited time (usually no more than 6 months) to help facilitate certain needs.