Sponsored Projects Administration

Frequently Used Information

Find institutional information about the University of Georgia and University of Georgia Research Foundation, Inc., useful when preparing and submitting sponsored project proposals. If you cannot find what you are looking for on this page, please contact your Sponsored Projects Team and they can assist you.

Indirect Cost Rates (IDC)Facilities and Administrative Costs (F&A)

DHHS Agreement Letter Dated 8/23/2016: Available upon request from your OSP Administrator

Facilities and Administrative Rates

NOTE: New non-Federal F&A rates will be effective October 1, 2016. Please contact Angela Steltzer, Industry Contracts Officer, 706-542-8014, if you have any questions.

The rates provided below apply to Modified Total Direct Costs (MTDC) which consist of all salaries and wages, fringe benefits, materials, supplies, services, travel and subawards up to the first $25,000 of each subaward (regardless of the period covered by the subaward). MTDC excludes equipment, capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, participant support, scholarships, and fellowships as well as the portion of each subaward in excess of $25,000.

 FederalNon Federal
Research On-Campus (7/1/15 - 6/30/17)50%60%
Research Off-Campus26%35%
Instruction On-Campus56%94%
Instruction Off-Campus26%62%
Research Ag. Experimental Station40%53%
Public Service Agreements On-Campus37%50%
Public Service Agreements Off-Campus26%39%
Marine Institute Sapelo Island35.5%42%
Marine Extension Bruns / Skidaway46%55%
Cooperative Extension All Locations30%38%
Research Savannah River Ecology Lab34%56%
Research Skidaway Island Institute of Oceanography50%60%

Facilities and Administrative Rates Definitions and Conditions

Special remarks from DHHS Rate Agreement

TREATMENT OF FRINGE BENEFITS: Fringe benefits are specifically identified to each employee and are charged individually as direct costs. The directly claimed fringe benefits are listed below.

TREATMENT OF PAID ABSENCES: Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims are not made for the costs of these paid absences.

OFF-CAMPUS DEFINITION: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply. Grants or contracts will not be subject to more than one F&A cost rate. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. The rates contained in this Agreement reflect the combined cost of the University of Georgia Research Foundation, Inc. and the University of Georgia, and will apply to grants and contracts awarded to the University. Equipment means an article of nonexpendable tangible personal property having a useful life of more than one year, and an acquisition cost of $5,000 or more per unit.

UGA/UGARF DUNS, EIN, identifiers & other information

(Official Address, EIN, DUNS, etc.)

CAGE Code32KM407DC3
NSF Institution Code00159820000015982001
NIH Institutional Profile Number676602676602
Tax Exempt Status115(1)501(c)(3)
Congressional DistrictGA-010GA-010
NIH Misconduct in Science Filed02/08/9902/08/99
Federalwide AssuranceFWA00003901 exp. 2/1/2022

Contact Information: 310 East Campus Rd,
Tucker Hall 409
Athens, GA  30602-1589
Telephone: 706-542-5939
Fax: 706-542-5946
For NIH only, Administrative Official
to be notified:
SPA Pre-Award Representative  assigned to your department or unit.
Cognizant Federal Auditor: DHHS Office of Inspector General for Audit
Cognizant Agency: Department of Health and Human Services
Division of Cost Allocation Cohen Building Room 1067
330 Independence Avenue, S.W.
Washington, DC  20201
Telephone: 202-401-2808
CASB Disclosure Statement (DS2)
Carnegie ClassificationDoctoral University: Highest Research Activity

Fringe Benefit Rates

Benefits are charged to sponsored accounts based on the actual rates in effect at the time salary is paid; actual rates may vary from these estimates. These rates are expected to change each November. Fringe Benefits include: FICA, Retirement, Life Insurance and Health Insurance.

CAUTION: These percentages are average estimates only. Employee benefits are charged to accounts at actual rates that will vary somewhat from these estimates. The estimated rates are designed to minimize the variances, which result from the rather wide range of salaries included under each of the salary groupings below. For example, family insurance coverage for a particular employee could result in larger fringe benefit expenses than these averages. PIs are advised to always consider this fact when developing proposal budgets and to budget for higher-than-average fringe benefits when conditions warrant.

Application of Staff Benefits

Individuals Subject to Teachers Retirement or Optional Retirement 
Annual Salaries (above $75,000)31%
Annual Salaries (between $50,000 and $74,999)43%
Annual Salaries (between $35,000 and $49,999)50%
Annual Salaries (below $35,000)66%
Summer Salary Regardless of Amount20.68%

Individuals Not Subject to Teachers Retirement or Optional Retirement 
Regardless of salary amount 13%
Graduate Assistantships, Training Grant Recipients, and Fellowships (To be applied for Graduate Students eligible to receive Graduate Health Insurance through the University) 6%**
Students and Graduate Students (not eligible for University Graduate Health Insurance) None

** Rate applies to employer share of Health Insurance Cost only. Rate is to be applied against the 1/3 assistantship amount, which is based on 33% of the Graduate Assistant Pay rates effective for the current fiscal year. Employee’s share of the cost cannot be paid or reimbursed by the University.

Annual salary greater than $75,000
Annual salary between $50,000 and $75,000
Annual salary between $35,000 and $49,999
Annual salary less than $35,000
Summer salary

Compliance Assurance Numbers

Institutional Signatory Authorities

Project TypeAwardee OrganizationName of OfficialTitle of Official
ResearchUniversity of Georgia Research Foundation, Inc.Your SPA Pre-Award
SPA Pre-Award Representative's Title
InstructionUniversity of GeorgiaYour SPA Pre-Award RepresentativeSPA Pre-Award Representative's Title
Public ServiceBoard of Regents of the University System of Georgia on Behalf of the University of GeorgiaYour SPA Pre-Award RepresentativeSPA Pre-Award Representative's Title
Cooperative ExtensionBoard of Regents of the University System of Georgia on Behalf of the University of Georgia Cooperative Extension ServiceYour SPA Pre-Award RepresentativeSPA Pre-Award Representative's Title