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Announcements Compliance, Integrity & Safety

Before engaging in an international shipment, UGA personnel should contact the Office of Export Control to request review of the shipment. This review will ensure an export license is not needed for the equipment or research material (including pathogens, toxins and biologicals, for example) and a due diligence review of the end-use and end-user at the foreign destination.

The Department of Commerce has taken export enforcement actions, including monetary settlements, against U.S. academic institutions for unlicensed export of strains and recombinants of animal pathogens to non-U.S. research institutions, as well as for shipments of basic research equipment to embargoed non-U.S. research institutions.

Please contact Dan Runge (drunge@uga.edu) to begin any international shipment review.

Further detailed information about International Shipping is available here and a list of export controlled items, software, and technology is available here. Any export classification process should include review by the Office of Export Control.

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Announcements Compliance, Integrity & Safety

Ever wonder why something can be bought on one sponsored project, but not on another? Ever questioned why something can be bought on departmental funds, but SPA doesn’t allow the purchase on sponsored projects? Ever wondered how proposal budgets are developed and why they are sometimes amended?

Introduction to Sponsored Projects provides insight into all of these questions and more by explaining the underlying theories, federal rules and regulations governing sponsored projects. Instructors also discuss the lifecycle of sponsored projects. SPA is reliant on departmental personnel having this foundational knowledge so they are aware of what they can and cannot do. Moreover, instructors want participants to know the why and identify other possible solutions to meet researchers’ needs. Throughout Introduction to Sponsored Projects, instructors provide real world examples and detail how to help manage sponsored projects with faculty members.

During this multi-day offering, instructors identify these foundational theories and demonstrate how they pertain to the entire award lifecycle – while it starts with the proposal and ends with closeout/audit – these theories remain the same. Attendance and participation is required on all days for credit.

Those in need of accommodations for this training session are asked to email training@uga.edu at least one week before the session.  This class is being held online via Zoom. All registrants will receive the login link in a separate reminder email from Training & Development or the instructor at least 1 day before their scheduled class. Registrants who do not receive the email reminder should email training@uga.edu.

 Thursday, Oct. 14, 9:00 a.m.-12:30 p.m.

More information

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Announcements Compliance, Integrity & Safety

RADG meetings are geared towards central and departmental personnel supporting UGA sponsored activities. These meetings allow members to share information on proposal preparation through financial management and closeout topics. From 1-1:30 p.m. is a social half hour. The meeting begins at 1:30 p.m.

This class is being held online via Zoom. Please register in http://pep.uga.edu. All registrants will receive the login link in a separate reminder email from Training & Development or the instructor one day before the scheduled class. Those who do not receive the email reminder may email training@uga.edu.

Wednesday, Oct. 20, 1:00-3:30 p.m.

More information

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Announcements Compliance, Integrity & Safety

Vendor Communication Alert

Airgas South, the state of Georgia’s supplier for liquid nitrogen, liquid oxygen and other research materials, has informed us that the current COVID situation in the Southeast has affected Airgas’ ability to fill orders in a timely manner. Recently there has been both an increase in demand for these materials and a decrease in the number of employees available to transport available gases to delivery locations. Hospitals are using higher quantities and individuals within the logistics operations are unable to work due to COVID-19 exposure.

What is the local Airgas South location doing?

Deliveries of both gases are being made this weekend, and all UGA liquid nitrogen orders should be fulfilled and up to date by Monday.

What is UGA doing?

We are actively reaching out to additional suppliers and working with the State of Georgia purchasing division to help increase supply.  

What should I do?

  1. Order needed supplies as early as possible but do not order more than you need at this time.
  2. Contact the UGA Procurement Office (procure@uga.edu) if you have placed an order and Airgas cannot fill your need in the required timeframe. Please forward or attach all communication with Airgas to your email. Procurement will expedite special approvals for all off-contract purchases.
  3. In case of emergency needs, please contact the Chemistry Stockroom, which maintains a nominal supply of liquid nitrogen stock. Again, this stock is for emergency use only.
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Announcements Compliance, Integrity & Safety

This module is for University of Georgia faculty, staff and students who have the potential to be exposed to human blood or other potentially infectious materials. This training provides a basic understanding of common human bloodborne pathogens and their transmission paths, exposure control and prevention, and procedures for responding to accidents and potential exposures.

This course takes the place of the previous Bloodborne Pathogen Training course provided by USG. This course is required annually and can now be accessed through PEP (https://pep.uga.edu) by searching UGA Right to Know:  Bloodborne Pathogens Training. Once the course is completed it will be credited automatically in PEP.

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Announcements Compliance, Integrity & Safety

NIH’s Office of Laboratory Animal Welfare (OLAW) has notified institutions that the new 2020 AVMA Guidelines on Euthanasia of Animals are to be implemented October 1, 2020. After October 1, 2020, grant applications and contract proposals must be consistent with the AVMA 2020 Guidelines.

The main change that will affect the most researchers is the method of CO2 exposure for rodents. The new required CO2 displacement rate is 30-70% of the chamber volume/minute.

Note that the UGA IACUC Policy on Rodent Euthanasia Using Carbon Dioxide has already been updated to reflect the new requirements.

Instructions posted at CO2 euthanasia stations should no longer reflect the old flow rate range, and must reflect the new required flow rate range.

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Announcements Compliance, Integrity & Safety

The Office for Human Research Protections (OHRP) has posted on its website a set of decision charts that are consistent with the 2018 Requirements (i.e. the revised Common Rule). The decision charts are necessarily generalizations and may not be specific enough for particular situations. The charts do not address requirements that may be imposed by other organizations, such as the Food and Drug Administration, the National Institutes of Health, other sponsors, or state or local governments. These decision charts can be accessed at: https://www.hhs.gov/ohrp/regulations-and-policy/decision-charts/index.html.

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Announcements Compliance, Integrity & Safety

The Human Research Protection Program (HRPP) has developed a Toolkit for researchers who are planning to resume in-person research activities involving human participants. Please look for forms and materials on the HRPP website or in the IRB Portal Library. Contact IRB@uga.edu if you have any questions.

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Announcements Compliance, Integrity & Safety

Attention human research investigators: We recognize and value UGA investigators’ experience and expertise in conducting research projects. Further, we understand the demands on researchers’ time, and we strive to create systems and infrastructure that provide a high level of research project management support. However, the PI is ultimately accountable for ensuring that individual research projects meet all reporting and approval requirements. While the IRB portal is programmed to send courtesy reminders at 90, 60, and 30 days prior to a study’s expiration date, this system does not replace the responsibility of PIs to be aware of the approval period for research studies.

We strongly urge investigators to have multiple tools and safeguards to ensure that they meet regulatory and institutional requirements pertaining to continuing review and maintaining approval of human research projects. Setting up calendar reminders for 30 days prior to study expiration is one possible method.

Please remember that all human research procedures related to the approved project must stop when approval expires until a new approval period is granted. When research activities are complete, the PI is responsible for closing the project in the IRB portal, even if the project was for a student’s thesis or dissertation.

Please contact the Human Subject Office at IRB@uga.edu or 706-542-3199 if you have any questions about continuing review and expiration of IRB approval. More information is available in our Policies and Procedures and on the Human Research Protection Program website https://research.uga.edu/hrpp/.

Categories
Announcements Compliance, Integrity & Safety

In order to improve animal welfare and research outcomes, the IACUC will require specific online training, beginning July 1, 2019, for all persons on protocols that involve rodent surgery and/or general anesthesia.

What researchers need to know about this mandatory training:

  • Starting July 1, 2019, training will be required for all personnel on Animal Use Protocols (AUPs) that include survival surgical procedures on rodents and/or general anesthesia of rodents.
    • Training validation will be required for approval of new AUPs and Annual Renewals.
    • For amendments adding new personnel, the new personnel will need to complete this training to be added to the AUP.
  • The required training is the online training module, “LAT 13: Aseptic Technique and Surgical Support and Anesthesia”, in the Professional Education Portal (PEP).
  • Individuals only need to complete this training module one time. There will be no expirations or repeat expectations for this course.

This course is already available via PEP for anyone that would like to take this training proactively. You can find the course by searching for “LAT 13” or “surgical support” from the search bar in the upper right corner of the PEP dashboard. Principal investigators can assign this course in PEP to personnel on their AUPs effective immediately. For assistance with assigning training to your personnel, please contact the Office of Research Integrity and Safety Support Services at pep@uga.edu.