Sponsored Programs

Frequently Used Information

Contents:

Institutional Signatory Authorities
Compliance Assurance
Fringe Benefit Rates
Facilities and Administrative Costs
UGA/UGARF Identifiers & Miscellaneous Info

Institutional Signatory Authorities

Project Type Awardee Organization Name of Official Title of Official
Research University of Georgia Research Foundation, Inc. Your OSP Administrator OSP Administrator’s Title
Instruction University of Georgia Your OSP Administrator OSP Administrator’s Title
Public Service Board of Regents of the University System of Georgia on Behalf of the University of Georgia Jennifer Frum
Cooperative Extension Board of Regents of the University System of Georgia on Behalf of the University of Georgia Cooperative Extension Service Jennifer Frum

Compliance Assurance

Fringe Benefit Rates

Benefits are charged to sponsored accounts based on the actual rates in effect at the time salary is paid; actual rates may vary from these estimates. These rates are expected to change each November. Fringe Benefits include: FICA, Retirement, Life Insurance and Health Insurance.

CAUTION: These percentages are average estimates only. Employee benefits are charged to accounts at actual rates that will vary somewhat from these estimates. The estimated rates are designed to minimize the variances, which result from the rather wide range of salaries included under each of the salary groupings below. For example, family insurance coverage for a particular employee could result in larger fringe benefit expenses than these averages. PIs are advised to always consider this fact when developing proposal budgets and to budget for higher-than-average fringe benefits when conditions warrant.

Application of Staff Benefits

Individuals Subject to Teachers Retirement or Optional Retirement
Annual Salaries (above $75,000) 30%
Annual Salaries (between $50,000 and $74,999) 40%
Annual Salaries (between $35,000 and $49,999) 51%
Annual Salaries (below $35,000) 63%
Summer Salary Regardless of Amount 18.85%
Individuals Not Subject to Teachers Retirement or Optional Retirement
Regardless of Salary Amount 12%
Graduate Assistantships, Training Grant Recipients, and Fellowships (To be applied for Graduate Students eligible to receive Graduate Health Insurance through the University) 5%**
Students and Graduate Students (not eligible for University Graduate Health Insurance) None
** Rate applies to employer share of Health Insurance Cost only. Rate is to be applied against the 1/3 assistantship amount, which is based on 33% of the Graduate Assistant Pay rates effective for the current fiscal year. Employee’s share of the cost cannot be paid or reimbursed by the University.
Category %
Annual salary greater than $75,000
Retirement 11.20
FICA 7.65
Insurance 11.10
Total 30.00
Annual salary between $50,000 and $75,000
Retirement 11.20
FICA 7.65
Insurance 21.16
Total 40.00
Annual salary between $35,000 and $49,999
Retirement 11.20
FICA 7.65
Insurance 32.16
Total 51.00
Annual salary less than $35,000
Retirement 11.20
FICA 7.65
Insurance 44.16
Total 63.00
Summer salary
Retirement 11.20
FICA 7.65
Total 18.85

Facilities and Administrative Costs

F&A Primer
Policy on Facility and Administrative Costs
Recovery of Administrative Costs Associated With State Contracts and Grants

DHHS Agreement Letter Dated 3/26/2013: Available upon request from your OSP Administrator

Facilities and Administrative Rates

The rates provided below apply to Modified Total Direct Costs (MTDC) which consist of all salaries and wages, fringe benefits, materials, supplies, services, travel and subawards up to the first $25,000 of each subaward (regardless of the period covered by the subaward). MTDC excludes equipment, capital expenditures, charges for patient care, tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subaward in excess of $25,000.

Federal Non Federal
Research On-Campus (7/1/13 – 6/30/15) 49% 50%
Research On-Campus (7/1/15 – 6/30/16) 50% 50%
Research Off-Campus 26% 26%
Instruction On-Campus 56% 57%
Instruction Off-Campus 26% 26%
Research Ag. Experimental Station 40% 41%
Public Service Agreements On-Campus 37% 37%
Public Service Agreements Off-Campus 26% 26%
Marine Institute Sapelo Island 35.5% 36%
Marine Extension Bruns / Skidaway 46% 46%
Cooperative Extension All Locations 30% 32%
Research Savannah River Ecology Lab 34% 34%
Research Skidaway Island Institute of Oceanography 49% 49%

Facilities and Administrative Rates Definitions and Conditions

Special remarks from DHHS Rate Agreement

TREATMENT OF FRINGE BENEFITS: Fringe benefits are specifically identified to each employee and are charged individually as direct costs. The directly claimed fringe benefits are listed below.

TREATMENT OF PAID ABSENCES: Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims are not made for the costs of these paid absences.

OFF-CAMPUS DEFINITION: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply. Grants or contracts will not be subject to more than one F&A cost rate. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. The rates contained in this Agreement reflect the combined cost of the University of Georgia Research Foundation, Inc. and the University of Georgia, and will apply to grants and contracts awarded to the University. Equipment means an article of nonexpendable tangible personal property having a useful life of more than one year, and an acquisition cost of $5,000 or more per unit.

UGA/UGARF Identifiers & Miscellaneous Info

(Official Address, EIN, DUNS, etc.)

UGA UGARF
EIN 58-6001998 58-1353149
DUNS 61-900-3127 00-431-5578
CAGE Code 32KM4 07DC3
NSF Institution Code 0015982000 0015982000
NIH Institutional Profile Number 676602 676602
Tax Exempt Status 115(1) 501(c)(3)
Congressional District 10 10
County Clarke Clarke
NIH Misconduct in Science Filed 02/08/99 02/08/99
Federalwide Assurance FWA00003901 exp. 01/09/2017
Contact Information The University of Georgia or University of Georgia Research Foundation, Inc. 617 Boyd Graduate Studies Research Center Athens, GA  30602 Telephone: 706-542-5939 Fax: 706-542-5946 sponprog@uga.edu
For NIH only, Administrative Official to be notified: OSP Administrator assigned to your department or unit.
Cognizant Federal Auditor DHHS Office of Inspector General for Audit
Cognizant Agency US DHHS POC: Steven Zuraf Telephone: 301-492-4855
CASB Disclosure Statement (DS2) Cognizant Federal Agency: Department of Health and Human Services Division of Cost Allocation Cohen Building Room 1067 330 Independence Avenue, S.W. Washington, DC  20201 202-401-2808